PACUCOA policies and accreditation procedure

Since accreditation is a serious attempt to achieve a high degree of quality in the operations/administration of a program or a school, school heads and administrators, faculty and staff are advised to take note of the policies and steps in the process.

A.ORIENTATION ON ACCREDITATION VISIT

Policy Statements

(1) Any school/program, including a school selected to try out a new survey instrument, will have to undergo an orientation on accreditation visit prior to the conduct of the self-survey. The purpose of the orientation on accreditation visit is to orient the constituents of the school on the philosophy, objectives, policies, and procedures of accreditation and to ascertain whether the school has complied with the basic requirements of accreditation. However, an orientation on accreditation visits may also be scheduled to extend technical assistance to a program/school any time the school needs it.

(2) The orientation on accreditation visits may be scheduled at any time during the school year.

(3) The program can proceed with the self-survey if and when it is given the go signal to do so by the Board of Directors.

Procedures

(1) Applicant school submits a written request for orientation on accreditation visit, starting the date of the visit and the program/s to be accredited.

(2) PACUCOA schedules the visit, invites a team of technical experts, usually two per program and notifies the institution accordingly.

(3) A workshop is conducted where the constituents of the school are oriented on the philosophy, objectives, policies, and procedures of accreditation. An ocular tour of the facilities is done to assess whether the school can proceed with the self-survey.

(4) The PACUCOA Board of Directors either gives the school the go signal to proceed with the self-survey requires the school to comply with the recommendations of the team of technical experts before conducting the self-survey. The program should undergo a preliminary visit, not later than one year form the time the orientation on accreditation visit was done. Otherwise, the program will be required to undergo another orientation on an accreditation visit.

B. PRELIMINARY VISIT

Policy Statements

(1) A self-survey instrument rating on the eight (8) or nine (9) areas will have to be done using the proscribed survey instrument and submitted to PACUCOA secretariat.

(2) The accreditors are expected to study the documents submitted by the school including the compliance report and the self-survey instruments before the visit.

Procedures

(1) Upon submission to PACUCOA of a letter of intent and approval of the dates of the survey visit, the chairman of the Survey Executive Committee shall inform the academic community of the visit to generate maximum awareness, preparation and participation.

 

(2) The Survey Executive Committee shall see to the readiness and availability of the following:

 

       2.1. the accreditors' work headquarters provided withe adequate amenities;

       2.2.  the necessary exhibits and other evidences in support of the self-survey report are placed in the headquarters;

       2.3. the availability of the officers, faculty, staff, students and alumni of the school who may be interviewed by the

              accreditors;

       2.4. call slips for interview schedules;

 

       2.5. syllabi, class register, and seat plans for class visitation.

(3) Upon arrival, the team chairman prepares the schedule of activities for the survey visit in consultation with the Survey Executive Committee chairman. The schedule usually includes an orientation meeting with the members of the Survey Executive Committee, separate dialogues with the students, alumni and faculty representatives, together with non-teaching staff, examination of exhibits, ocular visits of facilities, class observation, interviews, post accreditation conference and exit meeting with the administrators.

 

(4) The accrediting team verifies the self-survey report by reviewing the exhibits, observing classes, conducting formal and informal interviews/dialogues with the constituents of the school and community members and ocular visits.